Wedding signage is one of those things that takes a backseat in the planning for a wedding, until the day comes and suddenly everyone's asking where to go, where the loo is, and what time is cocktail hour. Good event signage fixes all of that.
This is the checklist we’d use if we were planning a wedding tomorrow. Take what you need, skip what you don’t.
First — what’s trending right now
Before we get into the list, a note on where things are heading:
- Couples are leaning into personal, slightly imperfect, handwritten touches
- Minimal layouts (less text, more breathing room)
- Materials like acrylic, fabric, and freestanding signs are still big
The key takeaway here is that simpler is usually better.
The Core Wedding Signage Checklist
1. Welcome Sign
Most people go for something at the entrance — this is where an A-frame sign works really well because it’s sturdy, easy to move, and doesn’t need styling around it. A quick note about your welcome sign: if you are having an unplugged ceremony, your welcome sign is a great place to tell your guests, too!
2. Directional Signs (especially for outdoor venues)
If your wedding has more than one space, you'll need these.
Think:
- Ceremony → Reception
- Bar → Dance floor
- Toilets (always this)
This is where something like a wall sign or smaller movable signs come in handy.
3. Seating Chart
This is key! And also really fun as a guest to peruse where they're sitting, who they're sitting with and where a nearby friend might be.
You can go big and formal, or keep it relaxed — but it’s one of the most functional signs you’ll have.
4. Table Numbers & Wedding Place Cards
After the seating chart, the table numbers are the next piece of wedding signage that your guests will look for, as well as where they're sitting at that table.
This is where you can have a bit of fun with design or keep it really stripped back.
Your Table Number Stackers fit nicely here because they don’t take up much space and still feel considered, and then for names, our Card Counter Signs are a beautiful, classy touch for the name tags.
5. Wedding wishing well or gift signs
At most weddings, guests come armed with gifts, so there will need to be an allocated space for these somewhere at your reception. You don't have to make your gift corner the focal point at your venue. Instead, consider placing it in a quiet corner with a beautifully designed sign to inform your guests about its purpose.
6. Bar Menu/Drinks List
If you have a few drinks on offer, this sign is a fun addition.
A clean, easy-to-read menu board or rail system works well here, especially if you’ve got signature drinks you want to highlight. Otherwise, a tabletop menu is perfect if you don't have a wall to hang a menu on.
We hope this list has inspired you for your own wedding signage needs, and if you do choose to use any G&W pieces on your big day, we'd love to see it.
